How to save time and money in your practice.
Here is a brief outline of how to develop and prepare an effective maintenance schedule for
The aim is to identify the key equipment components in your surgery and working through some
general principals in developing your maintenance schedule.
Because every surgery is unique, you will need to work through some basic steps to help you devise an effective
maintenance plan for you circumstances.
1. Identify all the key components
2. Produce a surgery equipment plan
3. Produce an inventory - List all of your equipment (make, model & serial
4. Categorise your equipment - work through the list.
5. Identify what maintenance is required for each piece of equipment
6. Produce a Standard Operating Procedure (S.O.P.) for every item
7. Implement a detailed maintenance schedule
This should not be too daunting a task. Each piece of equipment you have in your surgery
will have come with the manufactures instruction book. In almost every case they will have detailed recommendations
on how to use and maintain their equipment correctly. It will most like also include recommendations as to the
actual maintenance periods as well ie; - how often and what exactly should be done to keep the equipment in a
serviceable condition. This will include what should be done as part of normal surgery care, and what should be
done by your technicians and how often. Most major equipment requires an annual service to keep it in good
This means that most of the hard work is already done for you. By referencing these
manuals in the 1st instance and applying some other considerations to them, you already have all the information
you need to produce a SOP. What other considerations you might ask, there could be several, such as ADA
recommendations, relevant Australian Standards and local government bylaws to keep in mind, just to mention a
Having this information together and accessible, as a set of S.O.P.’s will make your much
So how will S.O.P.’s help save time and money?
Carrying out appropriate & recommended maintenance and services means your
equipment should have fewer break-downs.
This means your equipment should work correctly for you every time you have to use it. (
in engineering parlance, you will achieve “much higher equipment availability”)
As a consequence, you will have much less lost time having to reschedule
patients because of break-downs.
Training staff, especially new staff should be considerably easier as the information is
easily accessible in the form of a S.O.P.
An other of the big benefits of having S.O.P.’s is that they also help to minimize
incorrect maintenance procedures and practices which can be causing serious detriment to the very same equipment
that is trying to maintained. A very high proportion of break down calls out we attend is because of this exact
Developing a formalised equipment maintenance schedule will help make the care and repair
of your equipment less of a chore. It should also significantly extend the serviceable life of your equipment in
So in brief, fewer breakdowns, less staff stress, improved staff training, more
productivity and longer equipment life. The savings in time and money are obvious and that easy to
We offer maintenance planning as one of our services, so if you need help, we will
be only to pleased to assist you in developing a professional maintenance schedule for your surgery